Accounting Support

POSITION TITLE:  Accounting Support
DEPARTMENT:  Finance and Payroll
UNION:  Excluded
SALARY:  $50,000 to $55,000 per annum
BENEFITS:  Excluded staff benefit package including dental, extended health and pension
FTE:  Permanent full-time – 40 hours per week
SCHEDULE:  Monday to Friday, flexibility with start and end times
SUPERVISED BY: Accounting Supervisor
REPORTS TO:  Director of Finance and Administration
START DATE:  As soon as possible

 

To apply, please email resume and cover letter to Josephine Martyn, Director of Finance and Administration at

jmartyn@raincityhousing.org
fax: 604-254-3703
drop off: 616 Powell St, Vancouver BC

 POSITION SUMMARY

The Accounting Support performs general duties related to the following areas – accounts payable, accounts receivable and banking. The Accounting Support prepares and processes financial information by entering and updating records into accounting systems, preparing vendor and petty cash payments and administering the tenant rents and donations. They are also responsible for reconciling bank accounts and balance sheet accounts and posting to general ledger accounts.

 POSITION ACCOUNTABILITIES 

  • Under the supervision of the Accounting Supervisor, administers the accounts payable system – this includes: inputting invoices, generating and distributing payments (cheques, EFTs and online), managing the filing associated with AP, identify and investigate overdue accounts, taking appropriate corrective action, and managing communications with staff and vendors.
  • Performs cash management functions such as receiving, recording and issuing receipts for payments, balancing cash transactions, preparing and making bank deposits, maintaining and balancing petty cash accounts, and reconciling bank accounts
  • Administers the monthly rent invoicing and collections, including collating monthly tenant lists from program Managers, issuing refunds, assisting Accounting Supervisor with managing the rent arrears and inputting data into funder housing database
  • Assists Accounting Supervisor in processing donation revenue, preparing donation spending payments and inputting data on monthly donation reconciliation sheet
  • Assists Accounting Supervisor in processing monthly rent supplement payments, ensures timely distribution of payments to landlords, in liaison with program managers
  • Assists Payroll Manager in processing payments of health and other staff benefits and issuing manual pay cheques as required
  • Maintains records, gathers and compiles information using Excel spreadsheets, reports on findings
  • Ensures that department standards for accuracy and timeliness are maintained
  • Performs administrative support duties such as sorting and distributing mail, filing, and management of year-end document archiving
  • Answers inquiries by telephone, email or in person, providing routine information and assistance
  • Performs other related duties, as assigned

QUALIFICATIONS

  • A diploma in Accounting
  • A minimum of 4 years of recent, related experience,
  • Non-profit experience preferred
  • Proficiency in Sage 300/Accpac and Excel
  • An equivalent combination of education, training and experience will be considered
  • Ability to understand, communicate and support the mission and values of RainCity Housing, and the models/methods of supporting clients including the principles of Housing First and Harm Reduction

COMPETENCIES

Financial Acumen 

  • Accuracy with mathematical and financial calculations
  • Strong analytical skills
  • Possesses sound knowledge of rules, regulations and practices related to accounting
  • Works with a high degree of accuracy and attention to detail

Problem Solving/Judgement

  • Ability to plan, organize, prioritize and meet deadlines
  • Ability to analyze and resolve problems

Communication

  • Ability to maintain confidentiality
  • Ability to communicate effectively, both verbally and in writing
  • Able to work independently and in cooperation with staff and management
  • Able to work diplomatically and respectfully with a wide variety of people